It took me several years (note, "several years" to a 20-something may not really seem that long to some of you old people) to finally figure out the need for a very clear and purposeful way to introduce new team members to our band, tech teams, etc. The following is a basic outline of how and why we do things the way we do them when bringing on a new member to our band. Much of this is transferable to any ministry team that I lead.
I never use the word "recruit"...that's a military term, and ministry should NOT be militaristic. I use the word "invite". Ministry should be an enjoyable experience, and I'd much rather receive an invitation to something fun than be recruited for a task. When I do invite people to join our team, I cast a vision of our ministry by explaining the purpose for our team.
You must be a member of our church to be involved in any kind of week to week ministry. I know of some awesome churches that hold to different standards than ours, some are more strict and others are more casual, and that's OK. But, this is what works for us.
We rarely invite brand new church members to be on the team because we want them to get to know us and us to know them very well before we put them in an on-stage, leadership ministry position. I try to remind our team that, because they are placing themselves on the stage, even if they're "just" playing an instument, they are being looked upon as leaders in some way, shape or form by our church, our community and our God. I want to be able to learn at least a little about a person's character before I place them in that leadership position.
Other members on our team can suggest that I invite people to be on our team, but I do NOT allow other members of the team to do the inviting unless they have talked with me first. Because I am on staff, I am more privy to some things (issues in people's personal lives) than most of our team members.
Musicians and vocalists MUST audition for me. One of our values is to do all things with excellence...if it ain't real good, we don't do it. NOTE: We also value people doing their best, but a lot of people can do their best playing an instrument or singing a song and it doesn't come close to what we consider excellence. Every member of our church has the potential to be excellent in at least one ministry, and our goal above all else is to help our members find the ministry they're most excellent in. One of the biggest hindrances to corporate worship is unqualified musicians and vocalists. The same can be said for any other ministry team in our church, which is why I am NOT involved in children's ministry.
I always have what I call the "audition before the audition"...I tell people who want to join our team, "if you want to audition for the band, you must first agree that you will accept my decision with grace and a good attitude, without holding any grudges toward me or anyone else because of my decision." If they can't promise me that, they don't get to audition. If somebody's going to get mad at me, I'd rather them get mad about not allowing them to audition than telling them "no" after they've auditioned.
If an audition goes well, I explain as much as I can about what our team is all about: why we do things, what our purpose is, what our values and expectations are, etc.. If the person is still wanting to give it a go, we then begin a two month "trial" period in which the person becomes a limited member of the team. This period usually consists of the person coming to as many rehearsals as possible to become familiar with our music and schedule and chemistry. The person usually begins practicing with us by singing or playing un-amplified, and is not brought onto the stage for rehearsals or services until I feel they are ready. At the end of two months (sometimes this trial period needs to be extended, sometimes it's shorter) we both get together and assess whether we feel this ministry is the right fit for this person.
The reason I do a two month trial period: if somebody is willing to come but not "preform" for two months, and maintains a positive attitude throughout, it's a good sign that they're in it for the right reasons. Above all else, we're looking for qualified people with servant's hearts...people who are truly wanting to serve God and others by using their gifts to lead in worship. Two months of coming to practice and not being placed on the stage usually weeds out any potential egos and allows the true servants to rise the top.
If, at the end of the trial period, we all agree that this is a great fit in ministry for this person, he/she is welcomed as a full member of the team, put into our rotation, and hopefully, everything goes well after that (and it almost always has). If we decide that the band is not a good fit for their personal gifts, it becomes my priority to help them audition for another ministry team...I will personally hand them off to another team leader. Again, if my priority is to help every member of my church serve on the team God wants them serving on, everybody wins in the end.
Those are the basics for us. How do you bring in new members into your band/worship team?